Escape Services - Data Management

ACOE Operations Department performs many valuable services for member districts including: Payroll and A/P Warrant printing, W-2 and 1099 data transmittal, PERS and STRS data file submission, and Independent Contractor data submission.

Payroll and A/P Warrant printing
A district may print their own district warrants or elect ACOE to print warrants on their behalf.

Payroll Warrants Printing
Each district’s pay cycles and pay dates are listed in the Escape system. ACOE will print the payroll warrants in time for your district pay dates. Once payroll is completed and locked, just complete a payroll processing request  and forward it to ACOE Operations staff, who will then print the payroll warrants and reports.

A/P Warrants Printing
The A/P warrants printing process for your district is easy.

1. First, complete the necessary steps in the software for the vendors that you have selected to pay.
2. Complete an AP Warrant Processing Request form with an authorized signature, then FAX or deliver the form to ACOE.
3. ACOE will print the warrants in the order received on county warrant stock.
4. Once printed, the operations staff will deliver the printed warrants and warrant register to District Business Services for audit and signing.
5. DBS will then return the warrants to the district.

W-2 and 1099 Transmittal to the appropriate governmental agency
ACOE will transmit district W-2 and 1099 files electronically. Just complete all necessary information in your  software and notify ACOE that you have completed the processing and adjustments. ACOE will take it from there and submits the files on your district's behalf.

PERS and STRS data capture from Escape software
Your district no longer needs to remember to transmit a file to the ACOE retirement accountant. Once on Escape payroll, ACOE's accountant has access and will include your district's information in the normal reporting. Your district is still responsible to see that all the data is correct.

Independent Contractor reporting
Your district can request ACOE to capture and transmit the data file for independent reporting when needed.